School Board Agenda
Next Meeting:
Tuesday July 6/ 6.30 pm/ Library
I Call to Order
II Reading of Mission Statement
III Roll Call & Recognition of Visitors
IV Secretary’s Report
A. Minutes
B. Correspondence
V Teachers Update
VI New Business
A. Committee Assignments
B. Staffing
C. Graduation Protocol
D. Sacramental Prep
E. Annual Fund
F. Check-In Procedure/Information
VII Unfinished Business
A. Policies & Procedures – 2nd Review
B. Spanish Update
C. Enrollment
D. Pre-K and Kindergarten classes
E. Counselor Proposal
F. Budget
G. Update for Strategic Planning
VIII Committee Reports
Planning & Policy
Curriculum
Enrollment
Building & Grounds
Development
Finance
Mission
IX Principal’s Report
X Pastors Reports
XI Adjournment
[Scroll down for 2009-2010 Board/ Minutes]
June meeting/ Minutes
The meeting was called to order at and opened with the Mission Statement led by President, Craig Simoneaux.
Members present: Barbara Kniepkamp, Frank Kurtz, Cheryl Michael, Matt Randolph, Monica Ybarra, Mike Oslance, Father Schultz, Father Rascher
Excused: I.J. Siekmann
Visitor: Patrick Moss
Secretary Report
A. Minutes – A motion was made by Barbara Kniepkamp to accept the April 7, 2010 minutes, seconded by Monica Ybarra. Minutes approved unanimously.
B. Correspondence – A note was received from the Auction Committee thanking the Board for their support.
New Business
A. Policies and Procedures – Draft 1 Proposals were submitted to board members. They are asked to review this and email any comments to Mike by June 14. Mike will summarize the comments and forward to board members for July meeting. Suggestions under dress code are that leggings must be full length and must be worn with socks and must be white or navy. Under serious acts of aggression, parental aggression must be addressed. In other areas these will be discussed with the pastors, DRE’s and CRE’s at the June 9 meeting. Under other additions, it was suggested that school board meetings alternate between Holy Trinity and St. Stephen.
B. Accreditation – The school is up for accreditation in 2011/2012 by the state. All policies must be presented in a separate book. The diocese evaluates approximately 5 different things. The education reports will be done by the teachers and standards and mapping must be completed by April 2012. This will be discussed with the faculty at their meeting on June 2.
Unfinished Business
A. Open Forum Follow up – A synopsis of each phase the Strategic Plan was presented to board members. They were asked to review it to see what parts applied to their committee and they are to incorporate it in their goals to move ahead. By August we will need the action plan to present to parents. It was suggested that each committee add another objective or two to their goal. Any comments should be sent to Mike
B. Budget – Our present budget is in the black due to the auction and parents paying tuition in a timely manner. Mrs. Vogt said the worst case scenario for bad debt would be around $5,000, but most probably around $2,000. The tuition assistance budget is $21,000; $3,000 was received from the diocese along with some parish assistance to help reduce it to $15,000. Right now we are in a good position.
C. Enrollment – As of June 1 we have 171 in K through 8th or 198 in PK through 8. Calls still coming in, especially for preschool, looking at a 3 day program. This will be decided by July 1. With 27 registered in 2nd grade there will be an aide. Kindergarten would be split if there are 26 – 28 students registered as these families tend to stay compared to preschool. Mike would like to hire an aide for the upper grades as more students are requiring additional help.
D. Counselor – Board members questioned the need for a counselor. With internet, facebook, twitter, etc, more students are having problems with each other and it is felt a part time counselor could work with them about use and safety of these. The counselor could be worked into the budget on a part time basis. Mike is looking at Sandy Freiburg from Catholic Social Services to fill this position. Board members would like her to come to the July meeting to discuss the proposal.
E. Athletic Director – None has been hired as yet. We could possibly have a coordinator for each sport. Jeremy Mueller is helping with scheduling. School administration will take over the responsibility of certifying athlete physicals, coaches participation in Win the Prize, and making sure coaches have fulfilled all Child Protection classes.
F. Honor Rolls – Grades 1 through 4 will be discussing this at the Wednesday faculty meeting,
G. Graduation – This will be discussed at the June 9 meeting.
H. Safety – Mike and Frank have worked on the crisis manual and would like to send a brochure home with students showing drills. A full version of the manual would be kept in the school.
Principal’s Report
A copy of his report was given to board members. Mike emphasized he would be meeting with the teachers during the summer on the use of Edline. All teachers will be asked to update Edline two times per week.
Committee reports
Curriculum – Barbara Kniepkamp – Heidi Carruthers, has a speciality in Spanish in Kindergarten through high school and is willing to work with our school putting together a Spanish program. Discussion of the time frame for Spanish class and how many days per week were discussed. Mike will contact Ms. Carruthers and bring the information to the July meeting.
Pastors
Father Ray thanked Barbara Kniepkamp for her term on the board. He has met with the director of nurses and others from the Assisted Living facility/Alzheimers facility next door and wants us to know they support our ministries and would like to help in various functions
There being no further business a motion was made by Matt Randolph to adjourn the meeting, seconded by Barbara Kniepkamp. The meeting was adjourned at .
Respectfully submitted,
Peggy O’Neill
Holy Trinity Catholic School
Second School Board Meeting June 1, 2010The second School Board meeting was opened at by Father Joe.
Members Present: Frank Kurtz, Cheryl Michael, Patrick Moss, Matt Randolph, I.J. Siekmann, Craig Simoneaux, Monica Ybarra, Mike Oslance, Father Schultz, Father Rascher
Visitor: Barbara Kniepkamp
New Business
A. Election of President – Nominations for President of the School Board were opened. Monica Ybarra nominated Craig Simoneaux for President, seconded by Cheryl Michael. There being no further nominations, Craig Simoneaux will serve as President for the 2010/2011 school year.
B. Election of Vice-President – Nominations for Vice-President of the School Board were opened. Matt Randolph nominated Monica Ybarra, seconded by Patrick Moss. There being no further nominations, Monica Ybarra will serve as Vice-President for the 2010/2011 school year.
C. Election of Secretary – Nominations for Secretary of the School Board were opened. Frank Kurtz nominated Patrick Moss, seconded by Monica Ybarra. There being no further nominations, Patrick Moss will serve as Secretary for the 2010/2011 school year.
Peggy O’Neill will continue as Recording Secretary.
Committee responsibilities will be discussed by email during the coming month.
Father Schultz thanked all for a productive year.
There being no further business a motion was made by Monica Ybarra to close the meeting and seconded by Frank Kurtz. The meeting was closed with prayer at
Respectfully submitted,
Peggy O’Neill
May meeting: Open Forum/ comments are available on home page
<쨜ᐸ>Holy Trinity Catholic School
School Board Meeting <쨜ᐸ>April 7, 2010
The meeting was called to order at 6:35PM and opened with prayer by Mike Oslance.
Members present: Barbara Kniepkamp, Cheryl Michael, Matt Randolph, I.J. Siekmann, Craig Simoneaux, Mike Oslance
Excused: Frank Kurtz, Monica Ybarra, Father Schultz, Father Rascher
Visitors: Peggy Mauch, Barbara Tinkler, Diana Eckert
Secretary Report
A. Minutes – A motion was made by Barbara Kniepkamp to accept the March 2, 2010 minutes, seconded by Matt Randolph. Minutes approved unanimously.
B. Correspondence – None
Mario Bazile of Kidcam, gave a presentation on the summer program to be held on our grounds beginning June 1, 2010 through July 23, 2010. Holy Trinity is the fourth diocese this has been introduced to. Cost is $130 per week and runs from 9-3, including before care. A camp director must be hired and this is a one year agreement.
Teachers Update
Mrs. Tinkler reported the 4th grade is learning long division and Ms. Mauch reported the 3rd grade is working on multiplication and division and students are studying weather in Science in 4th grade. Mrs. Eckert reported the 6th grade will be dissecting a cow eye at the end of the month.
New Business
A. Policy and Procedure- A listing of various areas needing clarification and/or a new policy were submitted to board members for review. Suggestion of wording “anger management” be changed to “self control”. A rough draft will be forwarded to board members in the next few weeks.
B. Technology additions – We received a $2200 grant from the St. Louis Cardinals for a smart board. This will be located in the science room. “Fund the Need” will be an item at the auction to purchase a board similar to a smart board but half the cost. These are needed for WebLessons, a curriculum option for grades K-8 but more so for 4-8. A 2 year license is $995 but the Diocese is giving a $400 grant to participants. It can be used in the classroom or at home. An Accelerated Math program was introduced to the faculty but no much enthusiasm was received towards it.
C. Status report – The surveys sent home will be summarized and hopefully sent home in the next newsletter.
D. Financial situation – Our cash flow is good at the present time. People are paying what is owed or making arrangements.
E. New Board Members – Currently only one person has shown interest in the Holy Trinity spot on the School Board. Father Joe will fill the St. Stephen position.
F. Medical Assistant proposal – A family with 3 children would like to enroll. Mom is a registered Medical Asst. and would like to work part time to help pay part of the tuition. She has requested an $18,000 salary. Duties would include giving medication, treating injuries, paperwork pertinent to dental, physical and eye exams. She could also work as an aide for teachers requiring help. She would probably work 6 hours per day. Board members suggested we check into the liability of her giving medication and they also felt the salary was very high for this position. Mr. Oslance will check out the liability and salary.
G. National Honor Society – Each institution decides what criteria is to be followed. It will be open to 6th, 7th, and 8th graders. Proposal will be given to faculty at their meeting on April 13 for review.
Unfinished Business
A. Calendar – A meeting of parish and school organizations was held to try to coordinate and better space fund raising activities and other events held. Another meeting will be held this month.
B. Tuition Assistance policy – This program will be run by Smart Tuition with no cost for application. Smart Tuition provides the forms and they are ready to be given to families in need. Recommendations would be based on income and how much a family should be able to pay towards tuition.
C. Enrollment – Presently have 158 students in Kindergarten through 8th grade registered and 182 Preschool through 8th grade. Many of the “definitely not” returning are military families moving.
D. Mobile web – For marketing the school and recruitment Mr. Oslance feels this is the way to go. There has been traffic on the site and the cost would be $400. Board members would like more information on this before signing a contract.
E. Open Forum – May 6 will be the Open Forum for parents. Each board member is to give a general presentation of their committee’s strategic plan. A summary of the test scores, or grading the principal survey will also be presented. We will then break down into small groups to discuss items. The last part of each presentation would be asking for volunteers to be part of the ongoing process of each committee.
Committee Reports
Planning & Policy – Cheryl Michael – Report submitted
Curriculum – Barbara Kniepkamp – No report
Enrollment – I.J. Siekmann – No report
Building & Grounds – Frank Kurtz – No report
Development – Monica Ybarra – No report
Finance – Craig Simoneaux – No report
Mission – Matt Randolph – Report submitted
Principal’s Report
The principal’s report will be written in advance of each board meeting beginning in April. The continuing education for teachers report will be given to board members at a later date.
Pastors Reports - None
There will be no formal School Board meeting in May. The Open Forum on May 6 will be held in its place. All board members are requested to be present at this Forum to give their presentation.
There being no further business a motion was made by Barbara Kniepkamp to adjourn the meeting, seconded by I.J. Siekmann. Craig Simoneaux closed the meeting with prayer at 9:10PM.
Respectfully submitted,
Peggy O’Neill
School Board Meeting March 2, 2010
The meeting was called to order by President, Craig Simoneaux, at 6:30PM. Prayer and the Mission Statement were read by all.
Members present: Barbara Kniepkamp, Frank Kurtz, Cheryl Michael, Matt Randolph, I.J. Siekmann, Craig Simoneaux, Monica Ybarra, Mike Oslance, Father Schultz, Father Rascher
Visitors: Diana Eckert
Secretary Report
A. Minutes – A motion was made by Frank Kurtz to accept the February 2, 2010 minutes, seconded by I.J. Siekmann. Minutes approved unanimously.
B. Correspondence – Mike has received 2 calls from parents wanting a 3 day preschool program.
New Business
A. Tuition Assistance – Draft handed out and reviewed. Correction made under second bullet – School Note: currently the envelope is restricted for school use for tuition assistance or other needs as the school sees fit with board approval. Also take out the HT Parish and SS Parish discretionary funds lines. If funds are needed we are to first go to the school and then parish if necessary. We also will generate a tuition assistance form for use by all families. We will look into an outside source to determine what families should be able to contribute towards tuition and what amount of assistance they can get. On Enrollment policy all agreed on the draft except to include under General Guidelines the Note information provided under general guidelines. It was decided under Formation of Clubs that a coordinator will be needed for any of these, along with a stipend. Mike will bring this up at the faculty meeting to see if anyone is interested. It was also suggested to start slowly with maybe just one or two clubs and have them last for a shorter period of time than the entire school year. Possibly we could share resources with another school. The Junior National Honor Society will be headed by Mrs. Britton.
B. Calendar and Fundraisers – Would like to create a master calendar for the parish and school so that too many activities and fund raising events are not overlapping each other. Representatives from each organization from the parish and school have been invited to a meeting to discuss this on March 21.
C. School Board Meeting/Open Forum – Town Hall meeting and Open Forum will be held on May 6 at 6:30pm. The April School Board meeting will be held on April 7 @ 6:30pm due to the Easter Holiday.
D. Bishop Braxton’s visit – This went well. He visited with every class in the school.
Unfinished Business
A. Registration figures – We presently have 123 K-8th students and 20 preschool. This includes families sending in letters of intent with no registration fee. Another letter of intent will go home in the Wednesday folder.
B. Strategic Plan – Will be discussing this at Open Forum.
C. Preschool Option – Several families want the 3 day program but we must balance the 3 and 4 year old students. The 3 day program took a major budget hit, thereby we opted for a 5 day program. If by July we only have 20 preschool students we may take 3 day students to bring up the numbers.
D. Surveys – A “Grade the Principal” survey goes out in the Wednesday packet. Several teachers also sent out their survey. Board members will do a telephone survey at the beginning of May.
E. Kidcam – Craig received revisions and is waiting for a response from Jeanette. Father Schultz believes the Diocese will accept our proposal to run Kidcam.
F. Dress Code – Students will be permitted to wear uniform shorts year round.
Committee Reports
Planning & Policy – Cheryl Michael – will email report to members
Curriculum – Barbara Kniepkamp – will email report to members
Enrollment – I.J. Siekmann – No report
Building & Grounds – Frank Kurtz – The prayer garden has a walking path ready to be put in, just waiting for good weather.
Development – Monica Ybarra – Auction website developed. They have received around $14,000 in donations. 3 or 4 things are needed to start development. 1) An alumni tab to be placed on the website. 2) An advancement tab explaining what advancement is. 3) A section for the annual fund. 4) Gather information from grandparents
Finance – Craig Simoneaux – Everything is okay will tuition collection. Will update the budget as enrollment figures come in. By August the Diocese wants a budget from the schools.
Mission – Matt Randolph – No report
Pastors Report
Father Schultz congratulated Mr. Oslance on the Bishop’s visit. The Bishop was impressed with the way the school is operating.
Principal’s Report
In the Wednesday folder there is a sample letter to Governor Quinn concerning budget cuts to the 2011 budget. Parents are asked to send a letter concerning these cuts.
We were given a presentation of Weblessons for grades 4-8. Their rate is $995 for 2 years to use this and the diocese is offering a technology grant of $400. A Smart Board or power point projector is needed with this.
Next meeting will be on Wednesday, April 7th.
There being no further business a motion was made by Barbara Kniepkamp to adjourn the meeting, seconded by Monica Ybarra. The meeting was closed at 8:58pm with prayer.
Respectfully submitted,
Peggy O’Neill
Feb. 2
The meeting was called to order by President, Craig Simoneaux, at 6:35PM. Prayer and the Mission Statement was read by all.
Members Present: Barbara Kniepkamp, Frank Kurtz, Cheryl Michael, I.J. Siekmann, Craig Simoneaux, Monica Ybarra, Mike Oslance, Father Schultz, Father Rascher
Excused: Matt Randolph
Visitors: Tammi Bottcher, Diana Eckert
Secretary Report
A. Minutes – A motion was made by Frank Kurtz to accept the January 12, 2010 minutes, seconded by Monica Ybarra. Minutes approved unanimously.
B. Correspondence – None
Teachers Update
Tammi reported 5th grade is doing their ABC books and studying colonies. 7th Grade also doing ABC books and starting their research papers. The Student Council is having a dance on February 12 . It is a masquerade theme for 6, 7, and 8th graders. They also will be selling candygrams next week.
New Business
A. Preschool Registration – Holy Trinity and St. Stephen families have until March 1 for priority sign up. After that day registration is open to all families. The deadline for signing up is July 1 and at this time we will determine if a second classroom will be opened. Otherwise we will have one classroom with 30 students. A registered preschool student does not mean that there is a priority spot for them in Kindergarten. If a Holy Trinity or St. Stephen student comes in after the deadline, we would have to add that child to the class even if the number is over 20 or 30. This will be a provisional policy when printed in the handbook.
B. Open Forum – Board members were handed comment sheets from the Open Forum and asked to review it. Mr. Oslance will address some of these concerns.
C. Dress Code – There is nothing in the handbook concerning hair color other than in free dress. There will be a policy concerning this in next year’s handbook as various shades of hair coloring is a distraction to the environment. Several boys have questioned why shorts cannot be worn year round since girls wear skirts or skorts that are relatively the same length. Discussion will be tabled until the next meeting.
D. Lunch/tardies – Presently students coming in after 9:00 have caused problems in the lunchroom since they are not in the lunch count and several times the cooks have run out of food. Mike will put the following information in the Titan Newsletter stating that effective March 1, 2010 any student entering the school after 9:00a.m. who has not called in with their lunch order prior to this time will be served PBJ for lunch.
E. Bishop Braxton – He will be visiting our school on February 24. After mass he will meet with the 8th grade students and then go on an informal tour.
F. Auction – For the past several years School Board members have taken out a full page ad in the Auction booklet and all agreed to do so for this year. The cost is $15 per board member and money can be given to Peggy.
G. Parking lot – Parents are causing a safety hazard by starting an unofficial drop off in the second row of the parking lot. Parents do not want to wait in line to drop off their child and use this second row, creating a hazard for students walking through the parking lot. The consensus is that more people are needed in the lot directing traffic.
Unfinished Business
A. Registration Update – The paperwork went out to school families. By March 1 any current student who has not returned the Registration Intent will receive a paper which indicates whether they will commit to return. A rough draft of the Tuition Assistance Policy will be available at the March meeting.
B. Strategic Planning – At the next Open Forum meeting Mike would like board members to give a report of what we have done under strategic planning. At the March meeting everyone is asked to identify two other people who will be involved with them on their committee.
C. Surveys – There are several to consider. 1. Each board member is asked to call 10 families asking them to rate the school from 1-10. Any number less than 10 would require additional questions. 2. Principal’s report card – Parents are asked to grade the principal’s performance. 3. Feedback logs – What are our strengths and needs to improve. The teachers would address these comments. Principal evaluation needs to be turned into Craig.
Committee Reports
Planning & Policy – No report
Curriculum – No report
Enrollment – No report
Building & Grounds – No report
Development – Posters for the Auction are available. Over 500 business letters have been sent soliciting for the Auction. Monica will send letters to new families with questions about the school and their Host family. Would like to see educational clubs or foreign language taught after school as this is an additional marketing tool for the school.
Finance – Diana Vogt has been staying on top of all tuition. Matt Randolph asked to be released from the Finance Committee due to family commitments. He will put his energy in the Mission Committee.
Mission – No Report
Mr. Oslance and both pastors did not feel the need for additional comments
There being no further business a motion was made by Barbara Kniepkamp to adjourn the meeting, seconded by Frank Kurtz. The meeting was closed at 8:38PM with prayer from Father Rascher.
Next meeting will be held on March 2, 2010
Respectfully submitted,
Peggy O’Neill
January 12/ 6.30 pm/ Minutes
The meeting was called to order by President, Craig Simoneaux, at 6:40PM. Prayer was led by Craig Simoneaux and the Mission Statement was read by all.
Members Present: Barbara Kniepkamp, Frank Kurtz, Cheryl Michael, Mike Oslance, Matt Randolph, I.J. Siekmann, Craig Simoneaux.
Excused: Peggy O’Neill, Father Rascher, Father Schultz, Monica Ybarra.
Visitors: Dianne Bickel, Diana Eckert.
Secretary Report
A. Minutes – A motion was made by Frank Kurtz to accept the December 1, 2009 minutes, seconded by Matt Randolph. Minutes approved unanimously.
B. Correspondence – Mike Oslance presented information regarding the mobile web project from Alex Lind, President of Rubicon Technology Systems, LLC.
Teachers Update
Dianna Bickel – In Art class, students are starting a 6-week unit on cooking. A 6-week unit will follow this on dancing. In Music class, students are preparing for the upcoming February contest.
Diana Eckert – In Science class, the 7th grade is preparing for dissecting in February. The 8th grade class is making good progress in Math.
New Business
A. Catholic Schools Week – A handout with a detailed schedule for Catholic Schools Week was distributed. The handout also included a saints prayer, a short biography of St. Katharine Drexel, and a coloring page of St. John Bosco. This week begins Saturday, January 30, with an opening mass at Holy Trinity, and concludes on Sunday, February 7, with a closing mass at St. Stephen.
B. Survey Suggestions – This topic was tabled for a future meeting.
C. Open House – The first open house is scheduled for Thursday, January 21, 6:00 – 8:00 pm. The second open house is scheduled for Sunday, January 31, 11:30 am – 1:30 pm. Board members are requested to volunteer their time to serve as tour guides of the school and church facilities. No print ads, other than the church bulletins, are being used to advertise these dates. Frank Kurtz will make sure the information will be posted on the Fountain’s marquee.
Unfinished Business
A. Principal evaluation – Board members are asked to complete the evaluation. It is due to Craig in January and must be submitted to the priests by February 15. Craig has forwarded a new version of the form with some format changes via email.
Committee Reports
Planning & Policy – No Report
Curriculum – No Report
Enrollment – The template plan for enrollment provided by the Diocesan Office of Education focuses on the recruitment of new students, especially at the lower grade levels. The plan does not address retention of current students. The enrollment committee will focus on both recruitment and retention.
Building & Grounds – No Report
Development – No Report
Finance – A budget proposal will be presented during the closed session by Craig and Mike.
Mission – No Report
Pastors Reports – No reports
Principal Report
The new year has started well. January 7th and 8th school was closed due to inclement weather. Mike readdressed the issue of no “late start” schedule. A delayed start schedule is impractical since the snow removal service for Holy Trinity is donated. Holy Trinity does not have a contract with a snow removal business.
Board members were asked to remain for a closed session regarding the budget for the 2010-2011 academic year.
There being no further business a motion was made by Matt Randolph to adjourn the meeting, seconded by Frank Kurtz. The meeting was closed at 8:30PM with prayer from Mike Oslance.
Respectfully submitted, Barbara Kniepkamp
Minutes/ Dec. 1
The meeting was called to order by President, Craig Simoneaux, at 6:35PM. Prayer was led by Father Joe and the Mission Statement was read by all.
Members Present: Barbara Kniepkamp, Frank Kurtz, Craig Simoneaux, Monica Ybarra, Mike Oslance, Father Schultz, Father Rascher.
Excused: Cheryl Michael, Matt Randolph, I.J. Siekmann
Visitors: Heddy Klucker, Michelle Ruppel, Diana Eckert
Secretary Report
A. Minutes – A motion was made by Frank Kurtz to accept the November 3, 2009 minutes, seconded by Monica Ybarra. Minutes approved unanimously.
B. Correspondence – Sympathy cards sent to I.J. Siekmann and Monica Ybarra.
Teachers Update
Michelle Ruppel – Various math factions are being taught in grades 5 – 8. In Religion the 5th Grade raised $216 for Cardinal Glennon Hospital and gifts were purchased by the Gall family and in 6th grade $433 was raised for the St. Stephen giving tree.
Heddy Klucker – Second grade finished Family Life and are working on Reconciliation, which is January 9. She and Mrs. Ruppel attended an accelerated math workshop. They are waiting for some information on the possibility of applying for grants to help fund this program.
New Business
A. Catholic Schools Week – Mrs. Kauling is working on plans which will include the Open House.
B. Raffle/Concert – Raffle tickets will be sold this weekend after masses at both parishes. Volunteers are needed. We also will sell these at the concert and will need help selling before the concert.
C. Enrollment Plan – We have a template from the Diocesan Office of an enrollment matrix. I.J. Siekman should follow up on this and Parents Club could get volunteers to be a part of this. We will follow up on this.
D. Principal evaluation – Board members are asked to complete the evaluation. It is due to Craig in January and must be submitted to the priests by February 15.
E. 2010/11 Budget – A preliminary budget was presented to the Board. The total payments to teachers with FICA and retirement in 2009/10 was $494,842. To get the teachers up to scale would be $554,626, plus $9,000 for library aide, a 3% raise for the principal, administrative assistant and custodian and approximately $5,000 bad debt. Based on this year’s enrollment we would be -$36,000.
One possible revenue source would be to increase preschool to two classes of 20 students each, 30 4 year olds and 10 3 year olds at the rate of $125 per week. A part time teacher would be added at approximately $15,000. This source would have tuition increased by only a small amount.
This will be presented to the Finance Councils in January. The regular school board meeting will be changed to January 12 and we will have an Open Forum on January 14 instead of February. Open House will be January 21 from 6-8PM and January 31 from 11:30-1:30.
Priority of students from Holy Trinity and St. Stephen must be first. Further discussion is needed.
F Survey- Mike would like to send out a “grade the principal” survey to go out after the first of the year . Las year volunteers also called 5-10 families and asked them to rate the school. If the rating was anything less than a 9 or 10 they were asked what we could do to improve the school. We will discuss what questions should be asked at January meeting.
Unfinished Business
A. Open House – Monica will speak to Parents & Friends Club to see what roles they can take on. Refreshments should be moved over the school. Tour guides are needed. We will advertise through the bulletins, yard signs, Fountains marquee.
B. Kidcam – Father Ray will try to get a decision on this before the next meeting. If none is given, he will make the decision himself.
Committee Reports
Planning & Policy – No Report
Curriculum – Mike Oslance – Met with the Office of Education and we will have a program on mapping
Enrollment – No Report
Building & Grounds – No Report
Finance – Only a few cases of families behind in tuition payments and they are being addressed.
Mission – No Report
Pastors Reports
Father Ray – The parish has sever teachers who are retired or retiring who would like to be available for tutoring at the school in the future.
Father Joe – The students came to St. Stephen the day before Thanksgiving for Mass. All went well.
Principal Report
Under policies and procedures – An honor roll has not been printed yet because we have the option to reflect an A+ GPA. The teachers unanimously feel if the student earns a higher grade than the letter grade that the student should receive it.
There being no further business a motion was made by Frank Kurtz to adjourn the meeting, seconded by Barbara Kniepkamp. The meeting was closed at 8:03PM with prayer from Father Ray.
Respectfully submitted, Peggy O’Neill
Minutes: Nov. 3
The meeting was called to order by President, Craig Simoneaux, at 6:35PM. Prayer was led by Father Ray and the Mission Statement was read by all.
Members Present: Barbara Kniepkamp, Frank Kurtz, Cheryl Michael, Matt Randolph, I.J. Siekmann, Craig Simoneaux, Monica Ybarra, Mike Oslance, Father Schultz, Father Rascher.
Visitors: Joan Kauling, Sheri Hodapp, Diana Eckert
Secretary Report
A. Minutes – A motion was made by I.J. Siekmann to accept the October 6, 2009 minutes, seconded by Barbara Kniepkamp. Minutes approved unanimously.
B. Correspondence – None
Teachers Update
Joan Kauling: Getting ready for report cards. Centers are held 1 hour per day every day. Kindergarten, Preschool, and First Grade are getting ready for the Fall Festival on November 18.
Sheri Hodapp: First Grade math class is learning to tell time. In Science they made a habitat and are getting ready to start a Social Studies unit.
New Business
A. Open House - It was decided to have an Open House on January 31, 2010 from 11:30 – 1:30PM and on January 21 from 6-8PM
B. Annual Fund – The Parish Finance Council would prefer we wait until August to begin this fund. It was proposed by the Board that the Annual Fund be started in phases beginning with grandparents, corporate donors, then alumni, and data base should be started immediately. Any money raised and deposited by January 31 of a school year would be for the 2010/2011 year. After that date, money raised would be for the 2011/2012 budget. Mike will contact the Holy Trinity Finance Council by email to make them aware of this.
C. Budget
a. Teacher Salaries – Salaries on diocesan scale are based on enrollment. We would want to balance the salaries in the next year for the budget.
b. Preschool expansion costs would be approximately $5,000 - $10,000. A teacher is an additional $40,000. Could possible require 5 day attendance or hire a full time teacher and 1 part time. Many things to consider.
c. Auction revenue is not being used in the year it is brought in. If tuition collection stays within budget we could have $10,000. There is $20,000 left over from last year. Mr. Oslance is recommending we put the $20,000 in as a line item this year and money made at this year’s auction would be a line item for the 2011/2012 budget.
D. Diocesan Sports – Some of the area schools would like to move all girls and boys basketball to one season and all girls and boys volleyball to another season.
E. Various proposals
a. Kidcam – Sending the first proposal to the Diocesan Office for their review
b. School Mall – Online shopping mall. After discussion it was decided not to participate in this.
c. Mobil Web – We are presently receiving a trial site to a mobile line with a $400 flat fee. Board members voted on whether to keep this site. Yes – 1, No, 4, Undecided, 2. We will not participate in this.
F. Policy matters
a. Crisis Plan - Police and fire chief have been no shows for the Crisis Plan meetings. Frank Kurtz, Mr. Oslance, and Father Ray are working on a tentative approval of a plan to bring before the board and to the parents.
b. Dress Code Issues – 4 issues brought to Mr. Oslance by some faculty members for discussion by the board. 1. Several girls are wearing pants that are too tight and not considered uniform pants. 2. Artificial nails – should they be allowed to wear these as they cause disturbance by tapping on desks. 3. Leggings are being worn. 4. Hair – artificial coloring and length obstructing vision. The consensus of the board is that Mr. Oslance can make the decision on the item in question; Mr. Oslance feels it must be in the Handbook to carry weight. It was felt that nothing could be done about girls’ pants. Hair color is in the handbook and length has been addressed to those students in question by letter from a teacher. Nails and leggings will be looked into when revisions for the handbook are made.
G. Homecoming – The date has been set for December 12
Committee Reports
Planning & Policy – Cheryl Michael – Report submitted with 2 objectives; one to ensure representation of the population of the parishes of Holy Trinity, St. Stephen, members without children in school, other parishes and other faiths. Two was to implement training for board members which was completed on September 1, 2009.
Curriculum – Barbara Kniepkamp – She is setting up a text book review and selection
Enrollment – I.J. Siekmann - No report
Building & Grounds – Frank Kurtz - No report
Development – Monica Ybarra – Report submitted showing objective to create an advancement committee to coordinate fundraising and an objective to develop a plan for marketing Holy Trinity School to the community
Finance – Craig Simoneaux & Matt Randolph – No report
Mission – Matt Randolph – Report submitted showing objectives to increase attendance at mass and increase student involvement at mass
Pastors Reports – None
There being no further business a motion was made by Barbara Kniepkamp to adjourn the meeting, seconded by Frank Kurtz. The meeting was closed at 8:55PM. Father Joe closed with prayer.
Respectfully submitted, Peggy O’Neill
Minutes: October meeting
The meeting was called to order by President, Craig Simoneaux, at 7:03PM. Prayer was led by Mr. Oslance.
Members Present: Barbara Kniepkamp, Frank Kurtz, Cheryl Michael, Matt Randolph, I.J. Siekmann, Craig Simoneaux, Monica Ybarra, Mike Oslance
Excused: Father Schultz, Father Rascher
Visitors: Missy Underwood, Lisa Jackson, Dianna Eckert, Betty Stankey
Secretary Report
A. Minutes – A motion was made by Frank Kurtz to accept the September 1, 2009 minutes, seconded by Barbara Kniepkamp. Minutes approved unanimously.
B. Correspondence – None
Teachers Update
Lisa Jackson: Preschool is currently discussing community workers with the use of puppets. They are working on letters and discussing shapes in math.
Betty Stankey: Her students are testing all week. The 8th Grade had a bake sale for their Chicago trip and made over $1,000. They will be taking the train to Chicago to see all the sights. Sixth grade is studying Egypt.
Dianna Eckert: All four science classes are going in the same direction. Currently learning about elements.
Missy Underwood discussed the Annual Appeal and the goals set forth by the advancement core team. Parents & Friends Club kept officers for this year. Jen Melichar is the Fund Raising chair, Missy Underwood the Volunteer Coordinator and Marketing and Recruiting is chaired by Kathy Siekmann and Mia Schramm. Missy discussed the use of flat screen TV’s in the Gathering Space and Cafeteria as a means of showing videos. Frank Kurtz stated it will be very expensive to change the electrical wiring. They would like the children to give back to the community by possibly filling shoeboxes with needed items instead of students receiving gifts from Christmas parties. Also have students participate in the Fairview Heights parade. They would also purchase signs to be placed in yards advertising the school.
The School Board Committees are to review the material supplied by Missy and work on these with their committee. They are proposing to get this off the ground during Catholic Schools Week or start in August. Any money raised by the Annual Fund cannot be used until the following calendar year, so if it is not started until August, we possibly would not see any money before 2012. At the November School Board meeting the Strategic Plan and Advancement should be able to give their information of how things are to be carried out.
Committee Reports
Curriculum – Barbara Kniepkamp – The Office of Education is coming on October 21 to work with the teachers. The mapping process is in the gathering stage.
Enrollment – I.J. Siekmann – He needs a list of people interested in working on this committee. He is not quite sure what the committee should do and was told to build an enrollment plan and recruit people to help him.
Building & Grounds – Frank Kurtz – The air conditioning in the school is fixed. Half of the lights in the foyer will be taken out. $3,000 worth of shelving will be installed in the maintenance room to help organize it. Committees will be able to store their items there. The awning on the side of the school has been fixed and a second basketball hoop will be installed. Faucets in the complex will be replaced by the company. We will do the installation.
Development – Monica Ybarra - We have a new family starting next week. In most cases the host families and new families have worked well together. It was suggested that a link be put on the website to St. Stephen. Holy Trinity is now on the ROE website.
Finance – Craig Simoneaux – At the last meeting of the Finance Council the role of the Finance Council and how the school budget is to be constructed has been approved by Holy Trinity and both pastors. The budget proposal comes from the School Board first. The committee will be looking at tuition collection to see if there are any tuition issues or parents needing encouragement.
Mission – Matt Randolph – He met with committee members and discussed the objectives for the school year. We need to focus on the faith formation of the students. They would like to see them have a more active part in masses.
Unfinished Business
A. Strategic Planning Goals – Look at the objectives for the year and the date it should be accomplished. Many goals have been completed from last year.
New Business
A. AD salary – Frank Kurtz feels this should be a voluntary position. Our school is paying top money for our AD compared to other schools. Sports fees have not been raised in years. It was suggested to possibly split the AD fee with the Athletic Assn. No decision was made.
B. Preschool – It is recommended that we begin a second preschool class next year. Mr. Oslance asked Mrs. Jackson to compile a list of items needed and figures. She is to get together with Mr. Siekmann to discuss the situation.
C. Raffle/Auction – Mike has some people interested in running the Auction. Will meet with committee on October 20. The Raffle will run from November 20 through December 17. The goal is $10,000 which entitles the students to a free day. Raffle ticket amounts will remain the same. A pep rally to kick it off will be on November 10.
Matt Randolph brought up the subject of Trunk or Treat and the fact that alcohol is being served. Some families have contacted him regarding this situation and feel it is not suitable as it is an event for the children. This will be brought up at the Parish Council meeting.
There being n o further business a motion was made by I.J. Siekmann to adjourn the meeting, seconded by Barbara Kniepkamp. The meeting was closed at 9:55p.m.
Respectfully submitted, Peggy O’Neill
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Minutes:
School Board Meeting August 4, 2009
The meeting was called to order by President, Craig Simoneaux, at 7:07p.m. The Mission Statement was read by all in attendance.
Members Present: Frank Kurtz, Cheryl Michael, I.J. Siekmann, Craig Simoneaux, Monica Ybarra, Mike Oslance, Father Rascher
Excused: Barbara Kniepkamp, Matt Randolph, Father Schultz
No Visitors
Secretary Report
A. Minutes – A motion was made by Frank Kurtz to accept the July 7, 2009 minutes, seconded by I.J. Siekmann. Minutes approved.
B. Correspondence – None
Teachers Update – No on present
Committee Reports:
Planning & Policy – Cheryl Michael – The Strategic Plan was emailed to board members. The new school website now replaces the previous version. A condensed version of the Strategic Plans will be put on the new site.
Curriculum – Barbara Kniepkamp - No Report
Enrollment – I.J. Siekmann – Phyllis Schneider and Missy Underwood are components of the Advancement Committee. This committee should have a recruitment and retention plan.
Building & Grounds – Frank Kurtz - The shed is done. Lighting installed around the curve. School building ready. One air conditioner in the lobby is not working. The last lightning strike cost $37,000. We may need to house ECP elsewhere. The parking lot cannot be done before the start of school. It will be done in half intervals.
Development – Monica Ybarra – She attended the Advancement meeting. Each new family will be set up with a host family. There are presently 36 new families.
Mission – Matt Randolph – No Report
Unfinished Business
A. Picnics – Volunteers needed for Holy Trinity picnic on August 14/15 and St. Stephen picnic on September 11/12. Craig is taking names and times of volunteers.
B. Check in Day – Each table will be assigned a number and a map will be available for families to follow. Consideration for next year of expanding check-in to an evening and a Saturday to try to get everyone completed on those dates.
C. Advancement Update – Mike attended a conference in Boston regarding advancement. Some of the information he received is that you cannot expect parents or the parish to pick up the tab. An annual fund is needed. Data drives decisions (wealth search) must sell the Catholic mission to everyone. The annual fund is the true trunk to advancement, which we do not have. We need to bring people together so we do not end up crossing each other.
D. Enrollment – We presently have 182 students in Kindergarten through 8th grade and 30 preschool students with 5 on a waiting list. We need to work on having 2 preschool rooms next year. We have increased tuition assistance but hopefully as the economy comes back, they will be able to put more money into tuition next year. Holy Rosary families will not be coming to Holy Trinity.
E. Budget – Craig, Mike and Peggy attended the budget meeting last week. At the end of the school year there was a $44,000 surplus. A subsidy payment was provided by each Holy Trinity and St. Stephen. Even with specific needs projected, there was still a surplus for the school. The Parish Finance Council asked that the surplus money be held in an escrow account. In the first year we had a transparency issue. The net revenue was $61,000, not $44,000. The school support envelopes were being used to pay a $20,000 “gift”. After discussion it was decided to put support envelope money in a restricted account for use of the school but not to be used as part of the $200,000 subsidy. The 2008/09 budget ended up with $61,000 to the plus. Recommendation 1: As some teachers are not paid the diocesan scale, Mike would like to see that $28,000 be used to bring them up to scale. This would leave approximately $16,000 for the parish financial needs, plus a cash reserve of approximately $14,000 for the 2009/10 budget. Recommendation 2: Hold on to the entire amount ($44,000). Recommendation 3: Use some of the money to put teachers at scale in 2009/10. The Board was asked to make a recommendation to the Holy Trinity Finance Council.
It is the unanimous recommendation of the School Board to the Parish Council that $28,000 be paid to teachers to bring them up-to-scale and be considered retro active pay, with the balance going into a cash reserve fund and some back to the parish.
It is the consensus of the board that the parish needs to be very clear with where the money is going.
A motion was made by I.J. Siekmann to approve the 2009/2010 school budget; seconded by Monica Ybarra. Motion approved unanimously.
Discipline policies were revamped for the handbook.
New Business
A. Training for board members – A memo was sent to Tom Posnanski to schedule a date.
B. Confidentiality Agreement – Board members asked to read and sign.
C. Faculty in-service – They will be held August 17 and 18. Any board member who is able to come and give an overview of the board committees is welcome.
Principal’s Report
Someone in the area contacted Mike about possibly teaching Spanish to students. Our new Director of Faith Formation is Sharon Coonan. Mike will be meeting with the ECP staff.
Pastors Reports – No report
There being no further business a motion was made by Cheryl Michael to adjourn the meeting, seconded by Monica Ybarra. The meeting was closed with prayer at 10:05p.m.
Respectfully submitted,
Mrs. Peggy O’Neill